Designing Custom Order Management System

Custom Order Management System

The purpose of order management is to ensure that the administration of processes within related to goods and/or services run smoothly. Implementation of order management systems helps to streamline the ordering process and to ensure that inventory information, vendor databases, customer databases, information on billing and payments, records of order processing and general order information is always updated and retrievable. A well implemented order management system improves the relationships businesses have with their customers, improves order efficiency and prevents delays and back orders of products.

When companies want to capture information about the particular products they are selling and glean consumer demographics, the order management system can assist in that process by providing data on what consumers are ordering as well as the type of consumer. This assists in informing the company with how to more effectively cater to their consumer base. Order management systems are especially proficient in understanding consumer behavior for marketing purposes.

Business Logic

Businesses know how to market their products specifically to certain markets based on insight via behavior and shopping habits of their consumer base. There are many recommendations when it comes to ensuring that one’s business operates successfully with the order management system. It is important that every ecommerce organization involve the entire company when it is selected and implemented. Cohesiveness in teams is important when instituting an order management system.


Additionally, identifying and analyzing the key bottlenecks in one’s order management process prior to implementation is key. A successful order management system implementation of any kind encourages automation as well as success process engineering. Businesses must adhere to both quality and quantity benchmarks in the order management system implementation process.

Order management systems are very critical to order fulfillment and in effect how effectively a business will perform within its ecommerce component. A business cannot grow efficiently if that particular business cannot adequately fulfill its orders. Therefore, it is often recommended to have multichannel order management systems that allow for significant optimization in inventory and notable sales each and every day.

Order management systems have specific software that provides details and data necessary to ensure that all ecommerce orders are managed properly. All order management systems have powerful features that include shopping cart integration, PCI compliance as well as fraud protection.

This ensures that each order that is placed on a website is handled with the necessary customer care and service at the business itself or at a fulfillment center. The most effective aspect about the order management system is inventory management. Whether it is a small or large business management, procedures must be followed with respect to inventory controls and tracking.

Most if not all order management system features include certain aspects that allow for successful ecommerce operations and catalog fulfillment. Inventory management components of order management systems become the prime mover in ensuring that inventory products are ready for drop ship. Some order management systems are created so the business does not have to stop the items itself, but are shipped directly to the customer by the supplier.

Fulfillment process

After the order management system has been implemented, certain businesses also opt for a custom order management system for clients. Custom order management systems have built in pick and pack rules that are defined to specify the types of items that are packed in what boxes. This means identification of what combination of items go into a box together, etc. When an order comes from a web store, the custom order management system segregates the items into different boxes and then creates shipping packages. Once the team at the warehouse packages the items, they can simply hit a button to generate the shipping labels of various types in REALTIME via an API.

Custom Algorithms

Since the system algorithm defined the pick and pack rules, the custom order management system will automatically calculate the weight of the various boxes and generate labels based on that. The advantage here is that by using a system of this specificity, it that companies that have these types of systems implemented do not have to deal with a multiple amount of systems such as UPS Worldship, or even a separate order management system or pick and pack system.

Order management systems also allow for the capability of ensuring that orders go out the door fast to customers without mistakes. While not a small task, by implementing efficiency and exceptional aspects of how inventory is managed through the web development, an ecommerce business can efficiently and effectively create a unique experience. Each company’s needs are unique regarding paperwork printing. With custom order management system, the order manager within the system allows for the ability to design a certain type of processing routine.

This ensures that the right format of processing paperwork such as pick tickets, packing slips, invoices and other essentials are done correctly every time for the business. Some custom order management systems allow for other capabilities such as single batch orders or several orders at once being handled. Whether the order is standard, second day or overnight and whether UPS, USPS, or FedEx is used, orders are shipped the right way because of the modules built within the management system.

With custom order management systems being the trend among ecommerce businesses, often inventory management and control become complex and intricate. Certain modules can be implemented within the custom order management system that can accommodate multiple companies and/or websites at one time. This prevents there having to be a separate order management system per company if there is more than one business that is in need of being serviced for the consumer base.

Successful ecommerce depends on proper order taking and web development of the order management system. This ensures that fulfillment occurs but that the ecommerce website where the order takes place functions properly. Business and companies are continually seeking out ways to further develop their ecommerce websites and it becomes all the more important and essential when doing so that the order management systems that are implemented function properly and the streamlining process runs smoothly.

Posted in: eCommerce Integration

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